Position title: Finance Coordinator
Position type: Full-time, Indeterminate
Location: Vancouver, BC, Victoria, BC, or Edmonton, AB
Reports to: CFO
Supervised by: CFO
Salary range: Competitive, commensurate with experience
Application Deadline: Until position filled
Position start date: January 2023

Background:

The Firelight Group is an Indigenous-owned, dynamic, socially responsible business providing community-based research and consulting services across Canada for over a decade. We have a growing team of over 85 professionals, and offices in Vancouver, Victoria, Edmonton, and Toronto, as well as our head office in West Vancouver. The successful candidate will work alongside other professionals in a fast-paced, exciting, and professional work environment.

This position is sought to accommodate our growing needs for the finance team in line with company growth. This position is set with a strong focus on Accounts Receivable supported by all-around accounting skills and technical savviness to work with multiple tools. Your typical day will involve working with Project Managers on project budgets, drafting, submitting and following up with sales invoices, and making sure projects are set and run properly in our internal systems. It requires intermediate-level accounting skills, including experience in full accounting cycles over 5 years, and being comfortable with making/adjusting journal entries in ledgers; experience with and knowledge of First Nations taxation would be an asset. This position will also be responsible for handling important business information including revenue projection, incentives, and business performance indicators.

Job Duties:

Accounts Receivables (A/R) Support (75%):

• Prepare material for, schedule, and participate in bi-monthly meetings with Project Managers to review all billable projects;
• Generate, seek approval for, and submit sales invoices in accordance with Canada Revenue Agency (CRA) regulations and Firelight’s internal policies;
• Build relationships with clients through finance-related communications and protocols;
• Monitor aging A/R and work with PMs and CFO for A/R collection;
• Work closely with PMs and CFO to efficiently run the billing and accounting cycles based on regulations and internal policies;
• Post sales invoices to accounting system (currently QuickBooks Online) and record payments in a timely manner;
• Assist Project Managers with budget monitoring;
• Manage copies of project budget, contracts, and sales invoices based on internal policies and protocol.

Accounts Payables (A/P) Support (10%):

• Coordinate project expenses with PMs, employees, and external agencies to ensure all expenses are linked to the right projects and processed in a timely and efficient manner;
• Coordinate payments to contractors and honoraria recipients based on internal policies and procedures;
• Assist with monthly bank reconciliation.

Information Management and Planning Support (10%):

• Set up and manage client, project, tasks and personnel with project management tools (BigTime, GoogleDocs, FileMaker, ShareFile, etc.);
• Assist CFO and COO with revenue projections and incentive calculations with multiple tracking tools (BigTime, GoogleDocs, FileMaker etc.);
• Assist CFO and COO with selecting and maintaining internal project tools and database.

Other Support (5%):

• Provide support to CFO in preparation of the quarterly and year-end closing process, audits, finance reporting, and other finance projects;
• Make enquiries to CRA, as needed;
• Liaise with bank and professional services (accountant, bookkeeper, consultant);
• Assist with special projects as requested by CFO and/or COO;
• Participate and assist internal committees, as required.

Skills and requirements:

• Solid understanding of private sector business and Indigenous business;
• Intermediate-level accounting skills (e.g. comfort with making and adjusting ledger entries) with experience with and exposure to full accounting cycles over 5 years;
• Ability to set priorities and produce quality work independently under tight timelines;
• Proven organizational skills and attention to details;
• Flexibility, initiative, and a positive attitude with colleagues, contractors and clients;
• Ability to clearly and effectively communicate with stakeholders in different locations via multiple communication tools;
• Competency with MS suite, accounting software (QuickBooks or Simply Accounting preferred), and willingness to learn new tools;
• Ability to work from home with provided tools as well as to commute and work at an office in Vancouver, Victoria, or Edmonton.

Qualifications and Experience:

• Experience working with Indigenous communities would be a strong asset;
• Knowledge of First Nation taxation;
• Degree or Diploma in Accounting is required; or Education in accounting, finance, and business management combined with a minimum five years of experience in related fields are required;
• Experience in various project management and database tools;
• Experience with year-end and audit processes.

Firelight offers compensation commensurate with skills and training, within industry standard ranges. We offer a progressive, flexible workplace and the following benefits:

• Flexible four-day work week (32-hours/week)
• Both professional development and training allowance provided
• Banking of earned overtime
• Health and Wellness Program
• Comprehensive health and dental benefits
• Annual retirement savings plan contribution
• Parental leave supplement for new parents
• Additional mental health benefits self-funded by Firelight
• Childcare benefit for children < 10 years of age per/year, per family
• 2 weeks' annual leave and 1 week of seasonal holiday in the last week of December
• End-of-year bonus

To apply: Please respond to our online ad with a resume and cover letter addressed to Sonja Voyageur, Human Resources Manager. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

Firelight is committed to respecting diversity within our workforce and specifically to increasing the number of Indigenous employees within our organization. As a result, we encourage all Indigenous applicants to self-identify in our recruitment and staffing processes and preference may be given to these applicants.

Working at the Firelight Group means being passionate about what we do. Be part of our amazing team, with a very exciting future.

Job Types: Full-time, Permanent

Salary: $60,000.00-$70,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Vision care
• Work from home

Schedule:

• 8 hour shift
• Day shift
• Overtime

Supplemental pay types:

• Bonus pay
• Overtime pay

COVID-19 considerations:
Sanitization of offices, PPE provided as needed, all local health restrictions and guidance observed, vaccination required for in-office workers

Experience:

• Accounting: 5 years (preferred)

Work Location: Hybrid remote in Vancouver, BC